Introduction
This section provides access to a number of Club documents to logged in Members. If you are logged in, a SEE ALSO menu will be visible to the right with links to each of the documents.
In addition to providing access to the Rules and the SOP (see below), this section also allows members online access to the minutes of recent General Meetings and Management Committee meetings, and access to temporary documents which may be referred to elsewhere in the website.
Minutes of past Management Committee and General meetings are available from the ARCHIVES menu.
Club Rules (Constitution)
The Club’s Constitution or ‘Rules’ can only be amended with the agreement of a significant majority of the membership. The most recent amendment to the Club Rules was approved at the 2025 AGM.
Seafarers Sailing Club’s Standard Operating Procedures (SOP)
Seafarers Sailing Club, like any other organisation, has a raft of documents. For ease of reference and to facilitate reliable version control, all important Club documents, with two exceptions, are held under one cover, the Club’s ‘Standard Operating Procedures’ or SOP. The two exceptions are the Club Rules (see above) and the Sailing Instructions (go to RACING).
The SOP are presented to new members on joining and distributed to all existing members at least annually.
The SOP can only be amended by the authority of the Committee or by a resolution at a General Meeting.
To read the latest version simply click on the SOP button to the right (smartphone users select “More”).
Some of the more important sections of the ‘Standard Operating Procedures’, SOP, include:
Safeguarding and Child Protection Policy
The Club’s Safeguarding and Child Protection Policy (SOP Section 14) is based on the RYA Safeguarding and Child Protection Policy and Guidelines.
If you have any concerns regarding the welfare of a child at the Club then please contact Viv Rance, Seafarers’ Welfare Officer ([email protected]).
Health and Safety Policy
The H&S sections of the SOP (Sections 12 and 13), which are reviewed at least annually, should be for reference only. If the Club’s health and safety policy works as intended, everything of relevance to your well-being should be built into the design of the buildings and the boats, be part of club routines or, at worst, appear in a notice. For your part, as individual members you are required to:
- take reasonable care of your own health and safety;
- not interfere with anything provided to safeguard your health and safety;
- report all health and safety concerns to a member of the Management Committee
If you have any concerns regarding health and safety at the Club, please contact any member of the Management Committee.
Other Sections
Other sections within the SOP deal with, for example:
- Terms of Reference for Committee Members and other key personnel (SOP Section 4)
- Duty Crew Guides (Section 5 – available within RACING menu)
- Cruising Guidelines (Section 7 – available from CRUISING menu)
- Practice Sailing (Section 10 – available from SAILING menu)
- Boat Space Allocation Procedure (Section 16.4 – current allocations available from My Home menu)
- Club Boats Policy (Section 16.5 – available from SAILING menu)
Committee Minutes
Copies of the minutes of Management Committee meetings held this year can be accessed via the SEE ALSO menu on the right.
For information on Committee minutes since 1961 and to gain access to every set of minutes published since January 2000, go to ARCHIVES/Committee Minutes.